Lake Tahoe Park Association
Board of Directors Meeting

Minutes

September 2, 2006

Present: Bob Thomas, Milt Hyams, Beverly Hemphill, Margaret Pinter
Absent: Pete Hutchins, Greg Gilbert, Nancy Morse

1. The minutes for the June 30, 2006 meeting were reviewed and approved by the Board Members.
    
2. The financial status was presented by Rich Wilson. Our current balance in the checking account is $121,640. He projected expenditures prior to the end of the year to be $90,000, plus a return of buoys deposits in the amount of $22,000, leaving a cash surplus of approximately $10,000. A portion of the surplus may be depleted by graveling the site, as required by the TRPA.
    
3. The result of the court petition was summarized by Milt Hyams. Milt explained that the Judge had reviewed our request and the accompanying documents. She came to the conclusion that a Quiet Title Action was required to establish that the Trustee of the Lake Tahoe Park Association had clear title. Based upon this conclusion, she refused to hear our request to determine the powers of the Board of Directors as Trustee.

   Following the hearing, Milt Hyams and our attorney Pamela Everett concluded that our best approach to the Judge’s request was to contact Placer Title and request that they research the chain of title and provide us with a title insurance policy proving that the Board of Directors did in fact hold title to the property.

   Prior to our Board Meeting, both Milt and Pamela had discussions regarding the request for title insurance with Placer Title. Placer Title was concerned about the interest that each property owner holds in the Association property. Milt and Pamela explained that members are solely beneficiaries of the Trust and not property owners and therefore have no potential insurance claim against a title insurance policy. To date Placer Title has not made a decision to provide the requested title policy.
    

4. The annual assessment for the year 2007 and the need for on-site maintenance were discussed by Rich Wilson and the Board. Rich Wilson informed the Board that our current assessment rate of $225.00 per year would allow us to operate on a break even basis, but would not allow for needed repairs and improvement of the beach facilities.

   The Board made a motion to keep the annual assessment at $225.00 for the 2007 year. The motion passed 4-0.

   The repairs and improvements need were summarized as follows:
    

   1. Repair or replace the existing fence. The cost to repair was estimated to be $7,600; the cost to replace the fence was approximately $56,000.
   2. The piers need new decking. To replace the existing decking with Trex Decking was estimated not to exceed $50,000. The staff was waiting for actual estimates from contractors.
   3. The next upgrade was to change the current key system to a computerized electronic card system. The system could be installed along with the new fence and access gates, as planned above. The cost of the card system would be approximately $15,000.
   4. The retaining walls along the beach front are starting to need replacement. At least five walls need to be replaced at a cost of approximately $5,000 each; for a total cost of $25,000.

   In order to complete all of the improvement listed, a total capital expenditure of $140,000 to $150,000 will be required. Rich informed the Board that a $200.00 special assessment will generate approximately $140,000.

   Milt Hyams made a motion to install a new fence. The motion passed 3-1. A second motion was made to repair the pier decks, repair the needed retaining walls, and install a card system to access the park. Funds from both motions would be funded by a $200.00 special assessment to the membership. The assessment should be sent out prior to the end of the year. The motion passed 6-0, which included two proxy votes for Nancy and Greg.
    

5. The next topic was summer on-site beach operations. The Board was informed that Jim Davisson would not be coming back to act as the on-site manager. He did an excellent job and made a great contribution to the successful operation of the beach. A replacement for Jim was discussed. Jim and Rich have both discussed the position with Ben Leech. Ben is now acting as the assistant manager for Jim and has worked at the Beach for two years. Ben has a master’s degree in recreational management and is well-educated to handle the job. Rich indicated to the Board that he felt Ben could handle the position and planned to have him come back next year as the on-site manager.
    
6. Beverly suggested to the Board that we arrange for a special plaque showing our appreciation for Jim and arrange for a luncheon or cocktails with Jim and as many Board members as possible.

   Some new improvements in place this summer included new plastic garbage cans, new boat bumpers, a number of small boat storage A- frames, the playground facility and graveling of the site. All of these improvements were under the supervision of Jim Davisson. Two other topics included bear-proof garbage containers and additional picnic tables.
    

7. The election of officers was the next item on the agenda. A motion was passed to keep the officers the same as last year. Bob Thomas is the President, Milt Hyams the Vice President, Greg Gilbert the Treasurer and Rich Wilson the Secretary. The motion passed 4-0.
    
8. The next meeting date was discussed. The meeting will be held on the Saturday of Martin Luther King Weekend, January 13, 2007 at 5:00 PM. The back-up date will be on Saturday, February 17, 2007 at 5:00 PM.
    
9. The final topic of the day was a request for an increase in compensation for the General Manager. The last increase in salary was January 2000. Rich Wilson asked for a cost of living adjustment based on 4% per year. The total annual increase would be $5,400. He also expressed great concern about his ability to administer all new projects planned, including resurfacing the piers, building a new fence, working out the details of changing access from a key system to a card system and training a new on-site manager. He suggested the Board provide a cost override, as was done for the restrooms to a contractor, to be paid to him or someone else who would like to be responsible for the new projects. Rich Wilson left the meeting for his proposal to be discussed by the Directors. The Board approved a cost of living increase.

The meeting was adjourned at approximately 1:00 PM.

Respectfully submitted,

Richard J. Wilson, Secretary

Contact Lake Tahoe Park Association

Physical Address
Tahoe Park Beach, Pier & Common Areas
1700 Sequoia Avenue, Tahoe City, California, 96145 (map)

E-mail: Management - Jim Davisson
E-mail: Association Accounts & Administration
E-mail: Tahoe Park Beach, Pier & Common Areas

Association Mailing Address
P.O. Box 5771, Tahoe City, California, 96145

E-mail: The Board

URL: http://www.laketahoeparkassociation.com/mtgminutes090206.htm
Last modified: 01/09/08

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