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Lake Tahoe Park Association
Board of Directors Meeting
Minutes
June 4, 2006
Present: Hyams (by phone), Thomas, Pinter, Hutchins, Gilbert, Morse, Hemphill, Wilson
Topics:
- The meeting opened with a presentation of a new key/card system for use on the gate. Margaret Pinter gave the Board a visual presentation from her computer of the actual lock and a combination pad. She explained to the Board that the information is downloaded into the system from a computer. The lock recognizes each card and can be instructed to open the gate to all approved cards. Additional discussion on the system was held later in the meeting.
- Bob Thomas requested that the Directors approve the minutes from the last meeting. He pointed out that there was an error in the date of the current meeting, but the minutes were acceptable to him. A motion was made to approve the minutes, which passed 6-0.
- Rich Wilson handed out the 2005 financial statements to the Board and provided them with our current financial status. The Board asked several questions about the financial reports. Most of the answers were attached in the Manager’s commentary concerning financial deviations from one year to the next. Rich suggested that we charge an equal amount for the first half season and second half season for boat buoys. It was agreed that $550 per half season would be an acceptable price. Buoy rates at our site and rates at commercial marinas were discussed in general. Margaret asked about the income generated and the expenses associated with our buoy program and questioned if the income covered all costs. A detailed financial analysis was not available and had not been previously requested.
Bob Thomas asked Rich Wilson to prepare a list of projects needed to be completed at the beach and provide estimates on the cost for the Board to review at our next meeting. The information will be used, along with an annual budget, to determine the annual assessment for the year 2007.
- The next topic was a review of the court petition prepared by Porter-Simon. The petition had been filed in the Placer County Superior Court and was scheduled for hearing on July 25, 2006. A notice of the hearing will be mailed to all members within 40 days of the court hearing. Complete copies of the petition will be available at the beach, Tahoe Park Realty, on request by E-mail or phone, and at our annual property owners’ meeting on July 1, 2006.
- Rich Wilson provided the Board with an on-site review of operations at the beach this spring. He pointed out that the new playground equipment was in place and waiting for delivery of sand prior to its use. The staff was building A-frame racks to store small boats.
Plans are being made to continue with the graveling of the walkways to comply with TRPA requirements under the restroom permit. During the presentation, the issue of handicapped access to the restrooms and a picnic table was discussed. General discussion followed and a motion was made to check the requirements to determine if decomposed granite was acceptable or if we need to use asphalt, determine the cost, decide which table to use and how to access the restrooms. During the September meeting, the Board will make a decision on the project. The motion passed 7-0.
- Beverly Hemphill reviewed the playground project with the Board. She was in the process of arranging for the dedication during our July 1, 2006 property owners meeting. A large granite boulder was ordered with a plaque remembering Cameron Wolfe. She wanted to review the site location with the Board at the end of the meeting, and had planned for the dedication to include a short presentation from Rich Wilson and Bruce Wolfe, followed by children playing on the playground equipment and serving of a large cake.
Beverly discussed with the Board that we needed to complete the installation of the swing set and hoped to have it done by July 1, 2006. The Board discussed the issue. A motion was made to put up the swings and it passed 6-1. It was agreed that the directors would go over to the site following the meeting and review the location of the monument. The meeting may be relocated to the playground area.
- Rich Wilson summarized the Gas Station Closure. Jonathan Redding, our attorney on the project, had informed Rich that he would like to change engineering firms. He suggested we use ETIC Engineering and terminate our existing relationship with Fugro Engineering. Redding feels that ETIC would have a better opportunity to negotiate a faster path to closure than Fugro based on his past experience with both firms. He also felt that ETIC was better at getting 100% reimbursement from the State cleanup funds for expenses incurred on the site. Redding pointed out that over the last three years there was approximately $14,700 in costs, paid from an insurance escrow account that was not reimbursed by the state.
The Board decided to arrange a conference call with Jonathan Redding on the next day, Monday. Bob Thomas, Pete Hutchins, Milt Hyams, other available directors and Rich Wilson would ask questions of Jonathan Redding and make a decision on which firm to use after the call. The call was set for 10:00 AM Monday, June 5, 2006.
- Further discussion was opened on the key/card issue. Margaret informed the Board that the price for the system was approximately $1,400. Installation was $300. Keys/Cards would cost $6.00 to $8.00 each. The system would be able to handle 2,000 codes. The keys are renewable and could be used from one year to the next. The keys will provide access to the park or a code could be used daily to be entered into a key pad for access for guests, weddings, or large groups of individuals invited by Owners. The total cost of the system would be approximately $12,500. A large system, which could handle more than 2000 codes, would be more expensive. Cost estimate will be provided later. Nancy Morse suggested to the Board that we should develop an objective for the change in access prior to actually changing the system. A motion was made to set up the system as a budget item for next year, subject to an estimate of the final cost and a review of the access policy. The motion passed 7-0.
- Our insurance status was reviewed. It was pointed out that the Directors liability policy limits were $2,000,000 rather than $3,000,000 and the coverage was not for each individual but for the total liability of the Board on an annual basis. General discussion expressed a concern that the coverage was not adequate and we should do some research to see what other Associations are doing. Pete Hutchins agreed to check on the Dollar Point Association. Margaret Pinter will review Tahoe Donner.
Bob Thomas expressed an interest in getting an appointment with our insurance broker, Mike Taylor and having him review all policies and coverage. He would like a list of the coverage, annual premium, and options for Directors liability coverage. Pete Hutchins pointed out that we just got coverage for an employee Fidelity Bond. The bond is for $25,000 and covers employee thefts. Rich Wilson pointed out to the Board that he completed the application. He wanted to reinforce the fact that he signs all checks, his wife is the Association bookkeeper and she makes all deposits, issues keys, and prepares checks for his signature. She is also an employee of Sitkoff & O’Neil Accountancy and they prepare our annual financial statements and the Corporation income tax returns.
- Our general discussion topics started with Margaret Pinter suggesting that we install Bear proof garbage containers. Each container would cost $465.00 plus installation. It was decided to get some staff feedback about the need for containers.
Pete Hutchins suggested that we purchase water safety equipment in the form of life saving rings and poles to be installed on each pier. A motion was made to purchase and install this equipment. It passed 7-0.
Margaret Pinter had comments made about our Web page which had some misspelled words, the caption of “A non-profit” needed to be changed to “Not for profit” and the minutes to the September meeting were not posted to date.
Additional discussion was made about the Articles of Incorporation and the By-Laws. Margaret Pinter had questions on how to call a special meeting since the issue is not clear under the above document.
The next meeting will be held on Friday, June 30, 2006 at 4:00 PM, the evening before the Annual Property Owners’ Meeting. The Property Owners’ Meeting will be held July 1, 2006 at 11:00 AM at the Beach.
Respectfully submitted,
Richard J. Wilson, Secretary
Contact Lake Tahoe Park Association
Physical Address
Tahoe Park Beach, Pier & Common Areas
1700 Sequoia Avenue, Tahoe City, California, 96145 (map)
E-mail: Management - Jim Davisson
E-mail: Association Accounts & Administration
E-mail: Tahoe Park Beach, Pier & Common Areas
Association Mailing Address
P.O. Box 5771, Tahoe City, California, 96145
E-mail: The Board
| Beach Telephone: (530) 583-3820 |
Manager's Telephone: (530) 583-2859 |
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Fax: (530) 581-4275 |
URL: http://www.laketahoeparkassociation.com/mtgminutes060406.htm
Last modified: 01/09/08
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