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Lake Tahoe Park Association
Board of Directors Meeting
Minutes
January 19, 2008
- Open meeting, roll call, and introduction of Judy Friedman - Bob
President Bob Thomas called the meeting to order at 9:43 AM at the home of
Jim Davisson, 1551 Pine Avenue, Tahoe City, CA
Board Members present: Bob Thomas, Milt Hyams, Greg Gilbert, Margaret
Pinter, Beverly Hemphill, and Nancy Morse Board Members absent: Pete
Hutchins
Others present: Jim Davisson,General Manager and Judy Friedman, Recording
Secretary
Jim introduced Judy Friedman of The Paper Trail and explained what her
secretarial duties will be.
- Approve minutes of July and September 2007 Board
meeting and Annual Meetings – Bob
There being no changes to the minutes as presented, they were approved by
affirmation.
- Financial status ending 2007 and current cash on hand- Jim/ Greg
Jim reviewed the budget and cash on hand in the checking and maximizer
accounts at Bank of America, which total $53,670.00. The proposed 2008
budget was distributed and Jim asked that a sinking fund be set up in order
to cover general improvements, repairs, and replacements without increasing
dues. Discussion followed regarding the balance in the two bank accounts,
the wages paid to beach staff, and the tasks of the employees.
ACTION: Milt will review the Employee Manuals and the wage and
salaries budget line item will be reviewed by the Board at the spring
meeting.
It was noted that Paychex will take over the payrolls duties at a fee of
approximately $1,400.00 per year.
ACTION: Judy will insert payroll detail (gross pay and withholding)
into a spreadsheet. She will ask Barb Malm for a 5-year history of payroll
(gross and withholding).
Greg noted the profit shown for the last calendar year and explained the
possible tax consequences. He distributed a balance sheet comparing the last
several years, explained the differences between not-for-profit and
non-profit corporations, and the tax implications of each. Discussion
followed regarding the monies leftover from special assessments for capital
improvements and maintenance that may have been done under budget. Greg will
see how the organization was originally structured.
ACTION: Greg will check with Barb Malm to clarify what was booked
in 2007. He will also talk to her about the tax filings.
It was noted that the annual statements have been mailed and that there
is no anticipated dues increase for 2009.
- Status of the beach report- Jim
Jim reported that all projects scheduled for the beach for last year were
accomplished. Ben and Victor are the only staff returning this summer. Jim
suggested posting a notice asking for people to contact him if they are
interested in doing maintenance and light enforcement of park regulations.
He explained that staffing shift times would be based on actual needs at the
beach. A brief discussion followed regarding the pros and cons of using
off-duty sheriffs and firefighters.ACTION: Jim will check on the
policies regarding hiring off-duty sheriff’s deputies and firefighters for
part time work.
- Status of the key card system- Jim
Jim said that the database is being worked on so that the system is ready
for utilization by April. The provider of the system has taken
responsibility for all repairs. Nancy asked if the time to process the card
could be reduced.
ACTION: Jim will check with Buzz regarding the time it takes for
the card to be read. Margaret asked that only one staff person at a time be
scheduled for the gate.
- Update on the triangle property – Jim
ACTION: Jim to
check on the status of the Lahontan filing and the results of the on-site
testing on Triangle property.
- Website update – Jim
Jim stated that Connie, the webmaster, has moved, but she is working to get
the website updated to include the past minutes, President’s Letter, and
policies. It should be completed by February 1st. The “Hot News” section has
been a popular feature and will be updated regularly. Margaret asked that
the “decorative background” be removed from Association documents on the
site.
- 2008 scheduled repair or improvements – Jim
Jim reported on the scheduled projects, including maintenance on the
stairways to the beach, addition of railings (which will be similar to those
used at Commons Beach and Heritage Plaza in Tahoe City), and padding around
the posts on the volleyball courts. Greg asked about resealing the asphalt
and Jim explained that resealing will be part of the front entrance project.
Greg suggested doing the basketball court at the same time. Jim said that
the electrician has cut the wires to the lights at the basketball court,
which should solve the “after hours” issue.
- Park entry, employee office relocation and paving - Beverly
Beverly made a presentation regarding a new gatehouse building in a new
location and redesign of the entry area. She distributed a rendering of her
suggestions. Discussion followed regarding her ideas, possible requirements
of Placer County and the Tahoe Regional Planning Agency (TRPA), and
improvements that could be made to the current structure and entry. Jim is
asking five contractors for estimates on the drawings done by Beverly for
budgeting purposes. Bob asked that the plastic table at the entry be
replaced with something that looks better. All agreed that only one person
should be at the table and that the staff needs to be more efficient.
ACTION: This item was tabled for future discussion pending receipt
of estimates from contractors and proposed alternatives for improvements to
current structure.
- Buoy field renewal application with the State of California and TRPA
and the subsequent “extra” buoys concern – Jim
Jim said that the buoy renewal application has been filed with the State of
California at a fee of $1,000.00. The State map shows 48 buoys, although 50
are allowed, and TRPA acknowledges 50. Jim explained the confusion with the
boundaries of the buoy field, noting that there are 3 on the edge of the
field, yet considered to be within LTPA’s boundaries. He spoke with
consultant Jan Brisco and discovered that two of those 3 buoys have green
TRPA tags indicating that they belong to Chinquapin and are being
investigated by TRPA and the State. Discussion followed regarding the three
buoys.
ACTION: Jim will follow up on this item and report back to the
Board.
Jim reported that he is considering alternatives for the buoy manager
contract. The Board discussed the pros and cons of the current contractor
and the alternative being suggested.
ACTION: Jim to do comparison of current and alternative contractor
including hourly rates and dive rates and get a price list for standard
procedures.
- Wedding Applications/ large party applications and fees –Bob/Jim
The Board reviewed the suggested policies, which was included in the Board
packets. The main differences are in the fees, which include a $500
refundable deposit.
ACTION: The Wedding and Large Party Applications are to be done in
a “business font” such as Times New Roman. Also, add “agree to be bound by
same” following “I have read and understood…” where Homeowner signs.
The Board considered the policies and discussed the differences between a
“wedding” and “large party.” Jim explained that weddings are usually
three-day events, the third being used for clean up. The Board agreed to
revise the proposed policy to indicate that 0-50 people, no charge; 50-100
people be considered as a large party and be charged a $500 fee and $500
deposit; over 100 people is to be considered a wedding and the fee is
$1,000.00. Also, the third day being used for clean up should be clarified.
It was agreed that there might be situations where although there are a lot
of people at a picnic, there could less impact on the beach if there is no
DJ, etc. and that those occurrences should be considered on a case-by-case
basis.
By affirmation, the Board agreed that the policy will be changed to
include the above recommendations and as a living document, changes will be
made as necessary.
The Board discussed the insurance information on the application and Milt
suggested that the language be changed to say that if the individual needs
assistance in finding appropriate insurance, they should contact Jim.
- New business – Board
There was no new business presented.
- Old business – Board
Milt said that the judgment on the Triangle Property has been finalized and
should have been recorded by the title company.
ACTION: Jim will get a copy of the judgment and make sure that it
has been recorded.
- Adjournment
There being no further business for Board consideration, the meeting
adjourned at 12:19 PM. The next meeting of the Board of Directors of the
Lake Tahoe Park Association will be on May 10, 2008.
Respectfully submitted,
Judy Friedman
Recording Secretary
The Paper Trail Secretarial & Business Solutions
Contact Lake Tahoe Park Association
Physical Address
Tahoe Park Beach, Pier & Common Areas
1700 Sequoia Avenue, Tahoe City, California, 96145 (map)
E-mail: Management - Jim Davisson
E-mail: Association Accounts & Administration
E-mail: Tahoe Park Beach, Pier & Common Areas
Association Mailing Address
P.O. Box 5771, Tahoe City, California, 96145
E-mail: The Board
| Beach & Manager's Telephone: (530) 583-3820 |
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Fax: (530) 581-4275 |
URL: http://laketahoeparkassociation.com/mtgminutes011908.htm
Last modified:
05/06/09
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