Lake Tahoe Park Association
Board of Directors Meeting
Minutes from the September 5, 2009 Board of Directors meeting
held at Tahoe Park, 1700 Sequoia Ave., Tahoe City, CA 96145
- The meeting was called to order by Bob Thomas at 4:04 PM.
Board members present: Bob Thomas, Milt Hyams, Beverly Hemphill, Greg
Gilbert, Pete Hutchins, and Nancy Morse.
Board Members absent due to accident: Margaret Pinter
Others present: Jim Davisson, General Manager, Ben Leech, on site Manager.
Bob addressed Margaret’s absence and her requests. Board decided to
each contribute toward a gift and to give her a live plant instead of cut
flowers, and hoped she recovers soon.
- Minutes: It was moved by Milt and seconded by
Pete that the minutes be approved for the July 4, 2009 Board meeting and the
July 4th general Membership meeting. – Vote passed unanimously by the board.
- Financial Report: Barbara Malm Wilson compiled two financial
reports but could not attend this meeting due to illness. The reports were:
#1 “Budget vs. Actual Cash Flow Projection” and #2 - “The proposed budget
for the year that ends December 31, 2010”. Both reports were distributed to
the Board.
Line items in both Income and Expenses were discussed. The projected result
for 2009 is a surplus of $37,248.
A motion to approve the proposed 2010 Budget was made by Bob and
seconded by Nancy. The Board voted unanimously to approve the 2010 Budget.
The proposed budget for 2010 was discussed and if we exclude any income from
weddings or first year assessments there would be a projected $43,063 surplus at
the end of the year.
A motion was made by Nancy that in 2010, more perennials be planted
in lieu of annuals. It was seconded by Pete. The motion was unanimously
passed by the Board.
- Insurance: A discussion on the insurance policies
renewals showed that the premiums have been reduced from $32,196.62 for the
8/21/2008 to 8/21/2009 to $18,716.00 for 8/21/2009 to 8/21/2010, with higher
limits in general liability limits and D&O coverage.
Action item: A copy of each declaration page will be sent to all
the board members by Jim.
- Triangle Property: Update of the “triangle property” by
Jim, Pete, Nancy and Milt. A lease between LTPA and Leigh H. Rovzar Jr.
(Sunnyside Market) has been drafted that charges a nominal rent and deposit
for Mr. Rovzar’s use of a portion of the Association’s “triangle property”.
The proposed lease will also require the tenant to have liability insurance
on the property to protect LTPA. The acceptance of the terms stipulated in
the lease was discussed by the Board. It was moved by Bob and seconded by
Milt that we move ahead with this lease and present it to Mr. Rovzar as soon
as possible. The Board voted unanimously to approve the proposal. The final
lease will be submitted to the Board for their approval and will be executed
by the President on behalf of the Board.
Milt reported that a member of the Association who specializes in
environmental remediation offered to provide professional knowledge/advice on
bringing closure to the site clean-up.
Action: Jim to meet with Mr. Rovzar regarding the lease.
- Beach Employees: Bob shared with the Board the bad experiences
with the beach staff and their inability and/or unwillingness to control the
various situations he had witnessed this past summer. Other Board members
had bad experiences that they also shared. Considerable discussion was held
regarding safety concerns caused by the low water conditions at the end of
the piers and the interaction of boaters and swimmers. The Board agreed that
rigorous enforcement of the “no diving from the pier” rules is a must.
Stronger staff supervision of the piers was identified as necessary to
enforce safety rules. The Board also agreed that the staff positions be
rotated throughout the day so that the staff person will not get bored with
one particular assignment. The Board also agreed that the gate staff have to
be stricter at the main gate and not allow people in the park without their
park key. Additional discussion followed concerning staff assignments and
duties.
Action item: Ben will rewrite the employee manual and will
strengthen the job descriptions in the employee manual reflecting these
changes and enforcement of the requirements.
- Park update: Jim advised the Board that a bark beetle infected
tree will have to be removed from the park at a cost of about $750.00. The
Board agreed with the action.
There was further discussion of increasing swim safety. An idea was offered
by Ben and Beverly of placing the swim area rope further out between the piers
with a swim platform inside the safe area to encourage swimming in this area. It
was determined additional study was needed regarding this idea.
Action item: Beverly and Bob will research this proposal and report
to the Board in January.
- Ben discussed the highlights of the summer season with the board.
Those highlights include:
- Initiated and completed a new leaner staffing program.
- Implemented our work order/ purchase order program to keep tighter
control over purchasing with excellent results.
- Completed Placer County “defensible space” inspection with only minimal
requirements needed and completed. Received a near perfect report due to
previous years work in the park.
- Completed TRPA compliance inspection and received their compliance
certificate with no additional work needed.
- Completing the repairing or replacement of the bumpers on the piers
while the water level is low.
- Buoys: Jim presented to the Board the new TRPA buoy requirements
and application. Jim stated that we are ready to file our application. Jan
Brisco, the consultant LTPA works with on the TRPA issues, was to attend the
meeting to provide an update on the new TRPA buoy requirements. However, she
had the wrong date and came on Friday instead of Saturday.
Action item: Bob and Nancy to review the buoy application and
report back to the Board at the January meeting.
- Election of Officers: Bob Thomas stated that he is
stepping down as President of the Board of Directors. Appreciation was shown
to Bob by the Board. It was moved by Bob and seconded by Nancy with the
unanimous vote by the Board for the following slate of officers for the
2009-2010 year:
President – Milt Hyams
Vice President- Beverly Hemphill
Treasurer- Greg Gilbert
Secretary- Nancy Morse
- There was no old business.
- New business – two items were submitted by Bob at the request of
members:
- Request to not allow renters the use of multiple
tables was discussed.
- A request was made to have a boater valet service for our buoy
field was discussed.
It was agreed that these issues would be tabled for further
consideration at the January Board meeting.
- Proposal to seal the Fence Posts: The proposal to do maintenance
with a sealer which would be applied to the perimeter fence posts was
presented by Beverly. The Board agreed that this is a necessary maintenance
item to be completed this year. Jim was directed to complete the appropriate
maintenance before winter.
- Newly elected President of the Board Milt Hyams, with the concurrence
of the rest of the Board, set the following dates for the Board of
Directors’ meetings in 2010:
January 16, 2010 (Saturday), 9:00AM, at Milt’s house.
May 15, 2010 (Saturday), 9:00AM, at Milt’s house or the Park (weather
permitting).
July 2, 2010 (Friday), 4:30PM, at the Park.
July 3, 2010 (Saturday), 11:00AM, General membership meeting at the
Park.
September 4, 2010, (Saturday), 4:00PM, at the Park.
- Meeting adjournment- It was moved by Bob and seconded
by Greg that the meeting be adjourned.
Motion carried. Meeting adjourned at 6:08PM.
Respectfully submitted,
Jim Davisson, GM LTPA
Contact Lake Tahoe Park Association
Physical Address
Tahoe Park Beach, Pier & Common Areas
1700 Sequoia Avenue, Tahoe City, California, 96145 (map)
E-mail: Management - Jim Davisson
E-mail: Association Accounts & Administration
E-mail: Tahoe Park Beach, Pier & Common Areas
Association Mailing Address
P.O. Box 5771, Tahoe City, California, 96145
E-mail: The Board
| Beach & Manager's Telephone: (530) 583-3820 |
|
Fax: (530) 581-4275 |
URL: http://laketahoeparkassociation.com/minutes_09_05_09.htm
Last modified:
03/14/10
