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Lake Tahoe Park Association
Board of Directors Meeting
Minutes from the May 29, 2010 Board of Directors meeting held
at Milt Hyams’ residence, Tahoe Park.
- Call to Order: 1:09 PM (1309 hrs) by Board President Milt Hyams
Board members present: Milt Hyams, Beverly Hemphill, Greg Gilbert,
Bob Thomas, Nancy Morse, Pete Hutchins, Margaret Pinter (via conference
phone).
Absent: none
Other attendees: Jan Brisco, Consultant, General Manager Jim
Davisson.
- Consultant Report: A report concerning regulatory
changes at TRPA regarding buoy fields and fees and the status of our lease
with State Lands for the buoy fields was presented to the Board by our
consultant Jan Brisco. She reviewed the latest situation with TRPA regarding
buoy fees, boat inspection fees, how they affect the Association and how to
handle the reuse of our swim platform. Jan also discussed our California
State Lands Commission lease which should be up for reissuance next year.
She advised that we are in full compliance with all current regulations and
all TRPA fees have been paid up and our buoy field lease with State Lands
has been paid current.
- Approval of Minutes:
It was moved by Bob Thomas and seconded by Nancy Morse that the
Minutes of the January 16, 2010 meeting of the Board of Directors be
approved. The motion passed unanimously.
-Milt reaffirmed his direction to modify the procedure for approval and
posting process for the minutes by the Board so that they will be posted to
the Association website no later than 30 days after the meeting date.
- Buoy Field Report: Jim reported that the buoy field had just been
inspected and we had to replace 4 buoy floats and repair some of the chains.
We are now ready for the 2010 season and this certification meets the TRPA
requirements for our buoy field.
- Triangle Property Status:
- Clean-Up Close-out: Milt reported that we have received a “No
Further Action Required” letter from the Lahontan Regional Water Quality
Control Board dated March 24, 2010, which will close out over 23 years
of mandated clean-up activities on the old gas station site. As a
condition to this closure we are required to complete a well destruction
process with Placer County Environmental Health department. The permits
and the actual destruction of the wells will be completed by our
engineering firm and paid for with the remaining money in our account
allocated by the Super fund. At the request of the State and on the
recommendation of our consultants we transferred four of our existing
wells to Sunnyside Market owner Leigh Rovzar for his use in mitigation
of his clean-up site and eventual destruction. An agreement to this
effect has been executed and submitted to the State and Placer County.
Milt requested that this transfer be ratified by the Board.
It was moved
by Bob Thomas and seconded by Pete Hutchins that the agreement for
transfer of four clean-up monitoring wells to Sunnyside Market be
ratified. This motion was unanimously passeded.
- TART Bus Stop (information only): Jim reported that the
Placer County Department of Public Works is in the planning process
for constructing a TART bus stop on the road easement in front of
our property on Highway 89, just south of Sunnyside Market. Jim will
continue to monitor this proposal.
- CalTrans Lease: Milt reported that CalTrans is seeking a
one-month right-of-way lease on 780 square feet on the Triangle Property for
installation of a new storm drain culvert at the location of their existing
culvert. They are offering to pay $2500 for a right of way contract for use
of this property for one month. A copy of the proposed contract was
circulated to the Board and Milt requested a resolution for approval to
execute the contract. It was moved by Bob Thomas and seconded by Greg
Gilbert that Milt be authorized to execute a contract with Caltrans for a
one-month right of way lease of 780 square feet of the Triangle Property of
installation of a new storm drain culvert. The motion passed unanimously.
- Management Evaluation Report and Follow-up Actions: Milt reported
that the Management Evaluation Committee met with Jim Davisson on March 24,
2010, to review the management of the Association. A report of that meeting
and recommended follow-up actions were presented to the full Board.
- General Manager Job Description: The Board agreed with the
revised General Manager job description as well as the Employee Handbook
updates. A new employee training schedule and curriculum was agreed upon
with Bob Thomas and Jim Davisson given the task of formalizing both.
It
was moved by Beverly Hemphill and seconded by Pete Hutchins that these
updates be accepted and when implemented that a Board member be present
to emphasize the importance of compliance with the employee
requirements. This was passed unanimously.
- Large Parties and Weddings: A formal wedding and large party
reservation policy and tracking system developed by Jim was reviewed and
discussed. The Board wanted the following changes to the process: 1)
When a date is requested then the requesting party has 10 days in which
to comply with the requirements needed to secure that date and LTPA will
send out a letter with the deadline information enclosed; That letter
must be signed by the parties involved to document the understanding
that if those requirements are not met by the date agreed upon, then the
requested date becomes available again, and 2) That weddings and large
parties be limited to a maximum of 150 people attending.
A motion was
made to incorporate this procedure into the confirmation process and to
limit the number of attendees to 150 people by Nancy, seconded by
Beverly and passed unanimously.
- Review/Approve/Budget Special Projects for 2010: The Board
reviewed maintenance items for assignment to LTPA grounds staff and
additional special projects (in addition to those already approved at prior
Board meetings, including relocation of swim rope barriers and installation
of new signs) for the year 2010 for inclusion in the 2010 budget:
- Reinstallation of a swim platform to be located between the north
and south pier (up to $3000.00 maximum).
Approval of this project was
moved by Bob Thomas and seconded by Beverly Hemphill, with an amendment
by Greg Gilbert requiring there be signs posted on the beach, access
paths to the piers, and the piers noting there is NO LIFEGUARD ON DUTY,
SWIMMERS SWIM AT THEIR OWN RISK, and PARENTS ARE RESPONSIBLE FOR
MONITORING THEIR CHILDREN, prior to swim platform installation and
comparable bids be obtained from other vendors prior to swim platform
purchase acquisition.
The motion passed 5-1, Pete Hutchins voting no and
Margaret Pinter being absent for the vote.
- Replacement of four BBQ pits of a design to be decided (up to $2500
maximum);
- Installation of two bear proof trash enclosures (up to $2400
maximum);
- Resurfacing the park paths with crushed granite to accommodate
handicapped members and guests from the entry gate to the bathrooms and
from the entry gate to the south pier stairs and ramp (up to $3000
maximum);
- Installation of safe volleyball posts (up to $2000 maximum);
- Removal of a dead tree and removal of mistletoe on 14 other trees (up
to $4200 maximum, subject to receipt of two additional bids for the
work);
- Repair bulkheads in vicinity of Table 10 (up to $3500 maximum);
- Rebuild the north pier stairs with like material as currently exists
(up to $5400 maximum).
- Staff was also directed to get at least 2 bids on the installation of
a sprinkler system in the park, with further action on this item tabled
pending receipt of the bids.
- Final 2010 Budget Review and Approval: LTPA currently has $284,000 in
the bank as of 5/24/2010. All expenses are under budget at this time. A
list of delinquent accounts was reviewed by the Board with no specific
action directed at this time.
It was moved by Greg Gilbert and seconded by Bob Thomas that we
establish a $50,000 Lake Tahoe Park Association corporate savings
account, as a capital improvement reserve account, in up to two credit
unions or other banking institutions (including the Sierra Pacific
Employees’ Federal Credit Union which currently has a limit on intial
savings account deposits of $25,000) capital improvement reserve
account(s) in two credit unions with the signers on the account to be
Greg Gilbert, Milt Hyams, and Jim Davisson. Motion carried unanimously.
A motion was made by Milt Hyams and seconded by Nancy Morse to approve
the 2010 Budget, as amended, by adding $19,800 in expenditures,
representing the cost of new park improvements approved at this meeting,
but not heretofore budgeted. Motion was approved unanimously.
- Old Business: The Board has established a Lake Tahoe Park Association
Park and Beach Rules for Vacation Renters and Guests. The Board
discussed the rules and finalized the wording for the notice clarifying
that the notice’s provisions were applicable to short term vacation
renters and guests of members.
- New Business: The next Board meeting will be held on Friday,
July 2, 2010, at 6:00 PM at the Lake Tahoe Park Association beach.
- Adjourn: Meeting was adjourned at 6:10pm.
Submitted by:
Nancy Morse, Secretary
Contact Lake Tahoe Park Association
Physical Address
Tahoe Park Beach, Pier & Common Areas
1700 Sequoia Avenue, Tahoe City, California, 96145 (map)
E-mail:
Management - Jim Davisson
E-mail:
Association Accounts & Administration
E-mail:
Tahoe Park Beach, Pier & Common Areas
Association Mailing Address
P.O. Box 5771, Tahoe City, California, 96145
E-mail:
The Board
| Beach & Manager's Telephone: (530) 583-3820 |
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Fax: (530) 581-4275 |
URL:
http://laketahoeparkassociation.com/minutes_05_29_10.htm
Last modified:
06/30/10
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