Lake Tahoe Park Association
Board of Directors Meeting
Minutes from the January 16, 2010 Board of Directors meeting
held at Milt Hyams’ residence, Tahoe Park
- 1. Meeting called to order at 9:10AM.
Board members present: Milt Hyams, Beverly Hemphill, Greg Gilbert, Margaret
Pinter, Bob Thomas, Nancy Morse.
Absent: Pete Hutchins
Other attendees: Jim Davisson, General Manager, Barbara Malm Wilson, CPA
- Financial report: Board reviewed the 2010 Budget
and 2009 year-end Budget vs. Actual reports. Each line item was reviewed.
The 2009 year-end balance was $77,650.34. The increase from the balance
projected was due to unanticipated First Year Owner Assessment revenue.
The next item was the 2010 proposed budget. A conservative estimate was made
projecting “Total Revenue” at $240,800.00 and “Total Expenses” at $235,200.00.
After discussion the Board decided to establish a separate reserve account in
addition to our Maximizer account, which will continue to be used as an
operational contingency fund. This new reserve account should maintain a balance
of not less than $50,000.00.
It was moved by Nancy Morse, and seconded by Bob Thomas that we
continue to maintain the Maximizer account with the goal of maintaining an
average balance of $50,000.00 as an operational contingency fund. This
passed unanimously.
It was moved by Bob Thomas and seconded by Greg Gilbert to set up a
separate reserve account in the amount of $50,000, which shall require 2
signatures—of the President and Treasurer, for emergencies. This fund shall
be available for expenditure only upon direction of the President or upon
approval of the Board. Motion passed unanimously.
Action item: Jim, Greg, and Barbara are to set up the separate
reserve account.
It was determined that the correct title for the “change of ownership”
assessment should be “First Year New Owner Assessment”.
Milt Hyams decided to defer final adoption of the 2010 budget until the May
Board meeting due to possible further changes in income and expenses, thus
giving the Board members a clearer picture of what the actual numbers will be
before they vote on passing the 2010 budget.
- The “Triangle property” progress to date was discussed. Milt
stated that 21 years of soil remediation and $750,000 spent was enough time
and money to solve this problem. Milt and the Board agreed to continue to
push hard to get this settled and have our consultants negotiate a final
report for closure to this case with Lahontan. We are now waiting for the
results of this request. Additional options are being looked at and will be
revisited depending on the results of our request.
- Installing a swim platform at the beach was discussed. Bob Thomas
and Beverly Hemphill prepared a report on this subject. The primary issue
discussed was the hazard caused by having swimmers in the area where boats
are maneuvering. From the discussions, possible actions were identified:
- Add Swim Line at end of Piers.
- Interior Swim Platforms adjacent to the Piers.
- Swim Platform between the piers (i.e. an Island using an existing buoy
mooring).
- Loading Docs L shaped Platforms for both piers.
A motion was made by Bob Thomas and seconded by Margaret Pinter
that the swim area between the two piers be extended by placing a rope
barrier between the eastern ends of the piers. In discussion, it was pointed
out that the new rope barrier would require removal of two buoys that exist
between the piers, but this was considered to be an acceptable loss due to
safety concerns. Motion passed unanimously.
Proposals were discussed of having floating docks placed around the existing
end and boating use sides of the piers which would allow easier access to the
boats using the piers to load and unload. A separate floating platform could
also be placed on the roped off side of each pier for swimmers. This would
discourage diving off the end of the piers which all agreed was a very dangerous
practice. Concerns were raised over safety issues surrounding a Swim Platform
between the piers (i.e. an Island using an existing buoy mooring) as it requires
a water depth for diving greater (10 ft) than what we have right now (6 ft),
would create difficulties for staff access and supervision, and may
significantly increase our insurance cost.
It was moved by Bob Thomas and seconded by Greg Gilbert that the
Board authorize Bob & Beverly to conduct further studies, to include cost,
on the feasibility of installing a swim platform, a floating swim dock
attached each pier adjacent to the swim area and floating boat dock
extensions on the open water side of each pier. These items will be on the
agenda for further action at the May Board meeting. Motion passed
unanimously.
Action item: Bob Thomas and Beverly Hemphill are going to explore
all the cost factors, liability issues, and the feasibility of this project
for the next meeting.
Action item: Jim to get cost factors regarding the insurance if we
had or didn’t have lifeguards for a swim platform.
Bob Thomas also indicated that he would report on the merits of putting a
fence around upper deck at the end of the pier and installing solar lights on
the top of each piling at the end of the pier.
- The TRPA Buoy Field application and the state Lands lease
application. There was no discussion on the TRPA Buoy field application
as Jan Briscoe, LTPA consultant, was unable to attend the meeting to make a
presentation on the subject. In the future Milt Hyams, as President, needs
to see any contract/ application before it they are signed.
- The Board discussed and agreed to the repair and maintenance of the
stairs and ramp by the north pier. The stairs are to be repaired using
like material and design as is there now. Victor will be assigned this job
with any help that he needs to complete this project in the spring of this
year. Jim and Ben will oversee the work.
- The Board discussed the establishment of a card and gift fund for
serious illness and/ or injury by staff or Board members.
It was moved by Greg Gilbert and seconded by Beverly Hemphill that
we use line item 22 “meeting and Board expense” to take care of these
situations. Motion passed unanimously.
- Old business:
- The Board discussed moving ahead with the previously discussed
signage project proposed by Beverly, which had been put on hold. It was
decided that the previously approved list of signs will be reviewed once
more by the board before the signs are made.
Action Item: Beverly to send the Board the list of signs.
It was moved by Beverly Hemphill and seconded by Bob Thomas that we
move ahead on the project with the budget for the project set at a maximum
of $2500.00. Motion passed unanimously.
- An Association member requested that the Association not allow
renters of houses in our association the use of multiple tables at the
park.
It was moved by Bob Thomas and seconded by Greg Gilbert that we
only allow renters to reserve one table in advance at the park. If, on the
date of the reservation, other tables are available, then it would be
permitted to be made available to the renter’s party. Motion passed
unanimously.
Action Item: Jim to incorporate this into the Policies and
Procedures and a new Renter’s Rules Sheet.
- An Association member requested that the
Association have a boater valet service for our buoy field. The Board
discussed several issues concerning the request and reviewed options and
decided not to consider this at this time.
- The matter of installation of a sprinkler system at the
park was discussed, but tabled any action at this time.
- New business:
- The Board discussed the establishment of a new procedure for a
performance evaluation of the General Manager at the end of each year.
It was moved by Bob Thomas and seconded by Milt Hyams to have the
General Manager do a self-evaluation at the end of each year reviewing the
positive and negative aspects of his or her actual management processes from
the past year. The self-evaluation will be submitted to the Board by the
General Manager by January 15th of each year. The Board will submit their
comments and other input to the Performance Review Committee by February
1st. The Performance Evaluation Committee will compile their Evaluation by
no later than March 1st and schedule a meeting to present their evaluation
to the General Manager and to have a constructive dialog regarding the
report and any additional input. Since this process is being initiated this
year, this sequence will be delayed by two weeks for this year’s evaluation.
Motion passed unanimously.
- The Board discussed and agreed that all future
emails to and from Board members should have LTPA- placed at the
beginning of the subject line so that the email will not be accidentally
discarded or screened out as junk mail.
- The Board agreed that the draft minutes should be completed
as soon as possible and sent to all the Board members within a week. All
Board members wishing to make any additions or corrections must do so
within a three week window and send said additions or corrections to
Nancy Morse. Nancy will collect these inputs and produce a final set of
minutes for approval. Absent any significant changes, two weeks later
the minutes will be deemed approved by the Board and sent to the General
Manager who will send the “approved” minutes to our web site
professional to be posted on our website.
- The Board discussed banning all chairs and coolers on the
piers and agreed that the staff should not allow these items on the pier
due to a tripping hazard and the blockage of the users’ passage on the
piers. Clear and unobstructed passage of pier users is a priority for
the pier staff to enforce.
Action Item: Jim to incorporate this into the Policies and
Procedures and a new Renter’s Rules Sheet.
- The Board instructed the General Manager to put
together a “Rules Sheet” for realtors to give out to renters regarding
the rules of the park and piers and ask them to give them out to the
renters and/or post them in the houses for all to read.
- The meeting was adjourned at 1:02 PM.
Approved:
Nancy Morse,
Secretary, Lake Tahoe Park Association Board of Directors
Contact Lake Tahoe Park Association
Physical Address
Tahoe Park Beach, Pier & Common Areas
1700 Sequoia Avenue, Tahoe City, California, 96145 (map)
E-mail: Management - Jim Davisson
E-mail: Association Accounts & Administration
E-mail: Tahoe Park Beach, Pier & Common Areas
Association Mailing Address
P.O. Box 5771, Tahoe City, California, 96145
E-mail: The Board
| Beach & Manager's Telephone: (530) 583-3820 |
|
Fax: (530) 581-4275 |
URL: http://laketahoeparkassociation.com/minutes_02_16_10.htm
Last modified:
06/30/10
