- Open Meeting – Bob Thomas
President Bob Thomas called the meeting to order at 9:40 AM at the home of
Milt Hyams in Tahoe Park, CA.Board members present: Bob Thomas, Milt
Hyams, Gregg Gilbert, Beverly Hemphill, Margaret Pinter, and Nancy Morse
(appearing by teleconference).
Board members absent: Pete Hutchins
Others present: Jim Davisson, General Manager
- Approval of minutes of the September 6th, 2008 Board meeting – Bob
Thomas
The minutes were approved as written with Nancy Morse abstaining.
- Financial Report – Bob Thomas
The bank balances, 2008 end of the year balance sheet, and the special
projects were discussed.
(The meeting went into closed session to discuss personnel issues at 9:52
AM.)
No votes were taken during closed session.
(Regular meeting back in session at 10:20 AM)
Board discussed setting up new financial procedures. (See attached list)
which is adopted of as of 2009 for Board, Manager, and CPA interaction. New
procedures allows for additional checks and balances and correspondence.
New budget report to include 5 columns: Budget, Amount spent, remaining
balance, outstanding checks/encumbrances, and comments.
The board agreed that no contracts or obligations can be signed for by a
Board member. Only with the authorization of the Board President, after
approval of the Board, will a capital improvement contract be signed by the
General Manager.
Expand the line item “Repair item” to delineate each capital improvement
or major repair.
- Buoy fees and the new TRPA fees/tax on our buoy field – Bob Thomas
The new TRPA fees were discussed by the board. Due to the “tax” being
imposed on our buoys the following 2009 buoy rental fees were set:Full
season rentals: $1200.00 fee $300.00 deposit
Half season rentals: $600.00 fee $400.00 deposit
Weekly rentals: $200.00 fee $200.00 deposit
Should a daily rental be necessary then a $50.00 fee per day will be
charged.
It was moved by Bob Thomas and seconded by Nancy Morse that this
new fee schedule be adopted for the 2009 season – Passed unanimously
- Kayak fees for 2009 season – Jim Davisson
It was recommended that we increase our Kayak, Canoe and Dinghy storage fees
to $75.00.There are 125 spaces available for the full season of which 11
are set aside for weekly use.
There are to be no dinghies stored along or near the “North fence” area.
It was moved by Bob Thomas and seconded by Milt Hyams that the fees
be set at $75.00 for the 2009 season. Vote: Unanimously carried.
- Update on triangle property – Bob Thomas /letter from Pete Hutchins
Well 15 is still the problem well but is getting much better. Contamination
level was 900 ppm and is now down to 180 ppm. Lohantan’s closure level is 50
ppm. The efficacy of the ozone injection will be read in the March test
readings and if the test reading is well under 180 ppm then Mehrdad will
make some closure plans with Brian Grey at Lahontan.
Funding is on schedule and adequate for the cleanup activity at this
time. A future Super fund request of $35,000 is anticipated.
Jim Davisson asked that the board start considering how it will pursue
getting input regarding options for the productive utilization of the
“triangle property” once the clearance is eminent.
- Old business – Bob Thomas
The questionnaire that was going to be sent to our membership regarding
future projects at the park will be postponed until a future date when the
economic climate improves and is more predictable.Approved by Board
unanimously
The new signage for the park has been delayed until the final costs can
be determined and then this project will be brought to the board again for
approval at a later date.
Motion by Milt Hyams, seconded by Bob Thomas – vote unanimous
Margaret Pinter asked to have the garbage company representative speak at
our July membership meeting. Topic: The necessity for a “bear box” and the
results we have gotten regarding the bear problem. Margaret is to research
this with the garbage company.
- New Business – Bob Thomas
Nancy Morse brought up the use of a conference phone system for Board issues
that need to be discussed in a more urgent timeframe. Jim Davisson will
research this for our next meeting.
- Date for next meeting – Bob Thomas
The Board agreed that Saturday June 7, 2009 at 9:30 AM at the “Park” will be
the next scheduled Board meeting.
- Adjournment – Bob
Meeting was adjourned at 11:52 AM
